This privacy notice has been updated on 19th October 2022.
Our contact details
Name: Richard Stiff (Secretary, Old Burians’ Association)
The type of personal information we collect
We currently collect and process the following information:
• Postal address.
• Email address.
• Website user statistics.
• Telephone number.
How we get the personal information and why we have it
Most of the personal information we process is provided to us directly by you to enable us to:
• Administer the association.
• Communicate news of the association’s activities to you.
• Distribute the annual magazine.
We use the information that you have given us for the purposes listed above.
We do not share your information with any other organisation.
Under the UK General Data Protection Regulation (UK GDPR), the lawful basis we rely on for processing this information is your consent. You may remove your consent at any time; if you do so you will remove our ability to communicate with you. You can do this by contacting Richard Stiff as listed at the beginning of this notice.
How we store your personal information
Your information is securely stored.
We keep your personal information for as long as you are a member of the association. When you cease to be a member, we will dispose of your information by using a secured data shredding facility.
Your data protection rights
Under data protection law, you have rights including:
Your right of access – You have the right to ask us for copies of your personal information.
Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
Your right to withdraw your consent – You have the the right to withdraw your consent for us to process your personal data. If you do so we will delete all data we hold on you and will be unable to communicate with you in any way once we have done that.
Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us using the contact details at the head of this notice if you wish to make a request.
How to complain
If you have any concerns about our use of your personal information, you can make a complaint to us using the contact information at the head of this notice.
You can also complain to the ICO (Information Commissioner’s Office) if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk